Enrollment Requirements

Good Standing: To remain in good academic standing, graduate students must maintain a minimum cumulative grade point average of 3.0. A graduate student is placed on academic probation at the end of any enrollment period in which the cumulative GPA drops below 3.0. A graduate student who is placed on academic probation and who does not receive either a semester or a cumulative 3.0 graduate GPA during the semester of probation will be subject to academic suspension for a period of up to one calendar year before becoming eligible to reapply for graduate admission and enroll for further graduate courses. After the one-year period of suspension, students may re-enroll in graduate courses under probation. Students who are then suspended a second time without having returned to good academic standing will be dismissed from the university. 

The master’s degree must be completed within the requirements established by the Graduate School, the UNT College of Education, and the Department of Teacher Education and Administration.  Please see the Graduate Catalog for other relevant policies. For instance, a course in which a student’s grade is “D” cannot be used toward completion of graduate degree requirements. 

Continuing Enrollment: A continuing student must be in continuous enrollment in the long semesters between the semester of the first course applicable to the degree and the completion of the degree. A student who does not maintain continuous enrollment may apply for a leave of absence if circumstances warrant the leave. If the pattern of non-enrollment continues into a second long semester when the student is not taking courses and is not on a leave of absence, the student will be dismissed from the program.  

Timeline for Completion: As stated in the UNT Graduate Catalog, all course work and other requirements to be credited toward the master’s degree must be completed within the following time period, depending upon the number of semester hours required for the degree. Continuing students are expected to complete their degrees in a timely manner. The current expectations for the 30-hour C & I M.Ed. program completion are as follows: 

As individual courses exceed these time limits they lose value for degree purposes. Time limits are strictly enforced. Students exceeding the time limit may be required to replace out-of-date credits with up-to-date work, and/or show other evidence of being up-to-date in their major and specialization areas. Students anticipating they will exceed the time limit should apply for an extension two semesters before the normal time period to complete the degree expires. Holding a full-time job is not considered in itself sufficient grounds for granting an extension.  For time extension procedure/forms visit https://tgs.unt.edu/new-current-students/request-extension-time-complete-degree.

Graduation: It is the responsibility of students to file the appropriate graduate degree applications with the Toulouse Graduate School. All application materials should be submitted to the Graduate School early in the graduation semester. See Toulouse Graduate School website for deadlines, http://tsgs.unt.edu/.

Adding Courses: Graduate students must initiate all requests for adding courses in their academic department. Departmentally-approved adds must then be delivered to the Toulouse Graduate School, ESSC Room 354, for final approval. Consult the online academic calendar for dates during which adds are allowed. 

Dropping Courses: Students who wish to drop a course before the 12th class day of fall or spring terms/semesters or before the equivalent dates for summer sessions may do so in the Registrar’s Office or at my.unt.edu. After the 12th class day for fall or spring terms/semesters or the equivalent dates for summer sessions, students must first receive the written consent of their instructor prior to dropping a course. The instructor may withhold consent for students to drop for any reason provided the instructor has informed students in writing at the beginning of the term/semester. Students applying for financial aid are required to notify Student Financial Aid and Scholarships before dropping any class to learn how it will affect current or future financial aid eligibility. 

The grade of W is recorded for any course dropped with the instructor’s consent prior to the end of the sixth week of classes for fall or spring terms/semesters or the equivalent dates for summer sessions.  After that time the student must have a passing grade for the instructor to assign a grade of W for a dropped course; otherwise, the grade WF is recorded. 

Instructors may drop students with grades of WF from courses for non-attendance at any time after the completion of the sixth week of classes for fall or spring terms/semesters or the equivalent dates for summer sessions.  See “Class Attendance.” 

No student may drop any course after the designated day of a given semester’s 10th week for fall or spring terms/semesters or the equivalent dates for summer sessions. 

Drop procedures must be completed by 5 p.m. on the deadline dates specified in the online academic calendar (at www.unt.edu/catalog).  After these dates a student may not drop a course. 

See the online schedule of classes at www.unt.edu/registrar for drop procedure and instructions. 

Incomplete in Course: I — incomplete is a nonpunitive grade given only during the last one-fourth of a term/semester and only if the student is (1) passing the course and (2) has a justifiable reason (such as serious illness or death in the family) for not completing the work on schedule.  An incomplete form must be completed by the student and the instructor that provides (1) the rationale for the incomplete, (2) the work that must be completed, (3) the date by which the work must be submitted, and (4) the grade the student will receive if the work is not submitted on time.  This form is signed by both the student and the faculty member and is forwarded to the department chairperson before grades for the course are submitted. 

Leave of Absence Procedure: A continuing student who is experiencing exigent circumstances that temporarily prevent progress on the degree may request a leave of absence for up to one year.  The student must make the request for a leave in writing to the major professor and the program facilitator.  If no major professor has been assigned, the student submits the request to the program facilitator.   

If a leave is granted, the program facilitator notifies the Graduate School.  During an approved leave, the COE continuous enrollment requirements are suspended, and the duration of the leave is added to the COE time limit for degree completion.   

A student who needs more time may request one or more additional leaves from the college.  

College leave does not extend the Graduate School’s limit for total time to degree completion. 

Academic Probation and Suspension: A student who fails to achieve the required cumulative average of 3.0 GPA (B average) on all courses carrying graduate credit in a semester will be placed on academic probation for the subsequent semester.  If the student achieves a 3.0 semester GPA in the subsequent semester, but the cumulative GPA is still below 3.0, the student will remain on academic probation for a period of up to one calendar year.  The student will be removed from probation when the 3.0 cumulative GPA is achieved.  A student who is on probation cannot apply for graduation and cannot graduate. 

A student on academic probation who does not receive either a semester or a cumulative 3.0 GPA during the semester of probation will be subject to academic suspension for a period of up to one calendar year before becoming eligible to re-enroll for further graduate courses.  Graduate work completed elsewhere during a period of graduate suspension at UNT may not be counted for graduate credit at UNT.  After the period of suspension, students must reapply for admission to the Graduate School; if readmitted, students may then enroll in graduate courses under probation with the same probation conditions as previously described.  Students who are suspended a second time without having returned to good academic standing by achieving a cumulative GPA of 3.0 or better will be dismissed from the university. 

The student whose UNT GPA in graduate work falls below 3.0 must make up the deficit, either by repeating courses in which the grades are low or by completing other UNT courses with grades high enough to bring the UNT GPA up to 3.0.  These courses must be repeated at UNT, not at other institutions. 

Dismissal and Appeals of Dismissal: During the first semester following dismissal from a program, a student may appeal the dismissal decision.  The student must submit the appeal in writing, directed to the program facilitator.  The program facilitator, in consultation with the program appeals committee, composed of the facilitator from each concentration area, decides whether to grant the appeal.  Upon receiving the appeal, the committee must render a judgment and designate a specific action in regard to the student’s readmission in a timely manner by the end of the following long semester.  The judgment of the appeal committee is final.  If the appeal is granted, the student is reinstated to pre-dismissal status.  In the case of dismissal for failure to complete the degree within the COE time limit, an appeal may be granted for reinstatement of up to one additional year.